Please see below for a list of Council Committees, members of the Committees and the Terms of Reference (what each Committee does and what it has responsibility for).
2018 – 2019 List of Committees, Members and Terms of Reference of Illogan Parish Council:
Community Liaison Committee
Committee Members
Councillor Ms Veronica Cadby
Councillor Paul Holmes
Councillor Lawrence Pavey
Councillor Miss Jean Pollock
Councillor Mrs Margaret Roberts
Councillor Geoff Williams
Co-Opted members
Mr David Dolling
Representative from Illogan School
2018/2019 Terms of Reference for the Community Liaison Committee
Purpose
To provide and facilitate events and activities to be hosted by the Council including Illogan Christmas Lights Switch On, Park Bottom Christmas Lights Switch On, Illogan Parish Fair
To promote involvement in and participate in community events.
To liaise with outside organisations and the community such as invitations to present prizes at Illogan School etc.
To receive reports from Council representatives on outside bodies.
To liaise with the Governance Review Committee to ensure that all suitable and sufficient policies, procedures, planning, health and safety requirements, risk assessments and any other documentation is in place to minimise risks at events.
To monitor and review actions in the Parish Plan
To make recommendations to Full Council on progressing actions within the Parish Plan
To monitor and review projects in the relation to the Parish Plan.
To liaise with outside organisations to improve and regenerate the area and progress projects i.e. Green Ripple, Illogan Regeneration Group
Scope
Events, community liaison, Illogan Parish Fair, communications between the Council and outside bodies, outreach, in reach, parish plan review and projects.
Ordinarily the Committee will meet no more than six times per year unless the Full Council resolves that extra meetings are held for a specific reason.
Governance
Committee of Illogan Parish Council.
Council Members of the Events Committee are appointed at the Annual Parish Meeting. Representatives of Community Organisations, partner agencies and interested members of the public may be co-opted onto the Committee provided they accept and adhere to Illogan Parish Council’s Code of Conduct, Standing Orders, Financial Regulations and all other policies.
There must be a minimum of three Illogan Parish Councillors present at a meeting for any decision to be made. Only Illogan Councillors may vote on decisions taken by this Committee.
Resources
Delegated responsibility for the Events budgets.
Finance and Resources Committee
Committee Members
Councillor David Crabtree (Chairman)
Councillor David Ekinsmyth
Councillor Graham Ford
Councillor Lawrence Pavey
Councillor Stefan Szoka
Councillor Mrs Margaret Roberts
2018/2019 Terms of Reference for the Finance and Resources Committee
Purpose
To prepare and recommend the annual budget and precept for approval by the Full Council
To monitor income, expenditure and budgetary positions through the year
To monitor and review the Council’s annual subscriptions
To prepare forward financial forecasts
To monitor and review capital purchases and leases
To review office facilities and equipment
To monitor and review the Council’s insurance provision
To monitor and review the Council’s banking arrangements
To monitor and manage all aspects of the Council’s website and IT provision
Governance
Ordinarily the Committee will meet a maximum of six times per year with four meetings being held between June and December unless the Full Council resolves that extra meetings are held for a specific reason.
Committee of Illogan Parish Council
Council members will be appointed at the Annual Council Meeting.
Resources
Delegated responsibility for the website maintenance budget.
Explanation of the Budget Setting Process
For a full step by step explanation of the Budget Setting Process followed by Illogan Parish Council’s Finance and Resources Committee please click here.
Governance Review Committee
Committee Members
Councillor Mrs Maggie Thompson (Chairman)
Councillor Graham Ford (Vice Chairman)
Councillor David Crabtree
Councillor Lawrence Pavey
Councillor Mrs Margaret Roberts
2018/2019 Terms of Reference for the Governance Review Committee
Purpose
To review at least annually all of the Council’s policies
To update and amend Council policies when required
To approve, monitor and review Health and Safety and Risk Assessments
To make recommendations to the Full Council on amendments to Standing Orders and Financial Regulations
To monitor changes in legislation and how they apply to the Council and its policies
Governance
Ordinarily the Committee will meet a maximum of six times per annum unless the Full Council resolves that extra meetings are held for a specific reason.
Committee of Illogan Parish Council
Council members will be appointed at the Annual Council Meeting.
Resources
Delegated responsibility for the Health and Safety budget.
Planning and Environmental Services Committee
Committee Members
Councillor Mrs Jill Ferrett (Chairman)
Councillor David Crabtree (Vice Chairman)
Councillor Graham Ford
Councillor Paul Holmes
Councillor Lawrence Pavey
Councillor Mrs Margaret Roberts
Councillor Stefan Szoka
Councillor Mrs Maggie Thompson
Councillor Geoff Williams
2018/2019 Terms of Reference for the Planning and Environmental Services Committee
Purpose
To comment on planning applications, development and control matters to Cornwall Council as statutory consultees
To hold pre-application discussions and meetings
To deal with all transportation and highways matters
To monitor the maintenance of footpaths and green spaces in the parish
Parish Signs Sub Committee
To agree a procedure to review the condition of signs in the parish
To hold site visits to assess the condition of signs
To compile a report on the condition of signs including maintenance recommendations for the Planning and Environment Committee
To consider sites for the erection of new signs
To compile reports and recommendations to go to the Planning and Environmental Services Committee.
Paynters Lane End Traffic Sub Committee
To hold a site visit and monitor traffic issues
To seek public comments on traffic issues
To compile reports and recommendations on traffic issues to go to the Planning and Environment Committee
Governance
The Committee will meet on the 1st and 3rd Wednesday of each month unless otherwise agreed by the Council. the meeting on the third Wednesday of each month will only deal with commenting on any planning applications as statutory consultees.
Committee of Illogan Parish Council
Council members will be appointed at the Annual Council Meeting.
A representative from the Illogan Parish Neighbourhood Development Plan Steering Group may be co-opted onto the Committee in a non-voting capacity to advice on information they have gathered and the work they have been completing in developing a Neighbourhood Development Plan for the Parish that is relevant to the considerations being made by the Committee at the time.
Resources
Delegated responsibility for the Amenities (except Events), Bus Shelters, Footpaths Maintenance, Parish Signs, Bins and Verge Clearing budgets.
Explanation of the Planning Process
For a full step by step explanation of the Planning Process followed by Illogan Parish Council’s Planning and Environmental Services Committee please click here.
Staffing Committee
Committee Members
Councillor David Ekinsmyth
Councillor Mrs Jill Ferrett
Councillor Mrs Margaret Roberts
Councillor Stefan Szoka
Councillor Geoff Williams
2018/2019 Terms of Reference for the Staffing Committee
Purpose
To compile and monitor terms and conditions of all council employees
To agree job descriptions, person specifications, adverts and contracts for council employees
To interview and appoint council employees when appropriate
To receive and take the relevant action with regard to all employee complaints, grievances and any disciplinary action in line with Council policies and procedures.
To complete annual performance reviews for all council employees
To monitor and approve training requirements for all employees
Governance
The Committee will meet twice a year or as and when required.
Committee of Illogan Parish Council.
Council Members will be appointed at the Annual Council Meeting.
Resources
Delegated responsibility for the staffing budgets.