Committees

Committee Members

Councillor Geoff Williams – Chairman

Councillor Lawrence Pavey – Vice Chairman

Councillor David Crabtree

Councillor Graham Ford

Councillor Mrs Margaret Roberts

Councillor Mrs Maggie Thompson

Co-Opted members

Mr David Dolling

Representative from Illogan School

2018/2019 Terms of Reference for the Community Liaison Committee

Purpose

To provide and facilitate events and activities to be hosted by the Council including Illogan Christmas Lights Switch On, Park Bottom Christmas Lights Switch On, Illogan Parish Fair

To promote involvement in and participate in community events.

To liaise with outside organisations and the community such as invitations to present prizes at Illogan School etc.

To receive reports from Council representatives on outside bodies.

To liaise with the Governance Review Committee to ensure that all suitable and sufficient policies, procedures, planning, health and safety requirements, risk assessments and any other documentation is in place to minimise risks at events.

To monitor and review actions in the Parish Plan

To make recommendations to Full Council on progressing actions within the Parish Plan

To monitor and review projects in the relation to the Parish Plan.

To liaise with outside organisations to improve and regenerate the area and progress projects i.e. Green Ripple, Illogan Regeneration Group

Scope

Events, community liaison, Illogan Parish Fair, communications between the Council and outside bodies, outreach, in reach, parish plan review and projects.

Ordinarily the Committee will meet no more than six times per year unless the Full Council resolves that extra meetings are held for a specific reason.

Governance

Committee of Illogan Parish Council.

Council Members of the Events Committee are appointed at the Annual Parish Meeting. Representatives of Community Organisations, partner agencies and interested members of the public may be co-opted onto the Committee provided they accept and adhere to Illogan Parish Council’s Code of Conduct, Standing Orders, Financial Regulations and all other policies.

There must be a minimum of three Illogan Parish Councillors present at a meeting for any decision to be made. Only Illogan Councillors may vote on decisions taken by this Committee.

Resources

Delegated responsibility for the Events budgets.

Committee Members

Councillor David Crabtree (Chairman)

Councillor Stefan Szoka (Vice Chairman)

Councillor David Ekinsmyth

Councillor Graham Ford

Councillor Lawrence Pavey

Councillor Mrs Margaret Roberts

2018/2019 Terms of Reference for the Finance and Resources Committee

Purpose

To prepare and recommend the annual budget and precept for approval by the Full Council

To monitor income, expenditure and budgetary positions through the year

To monitor and review the Council’s annual subscriptions

To prepare forward financial forecasts

To monitor and review capital purchases and leases

To review office facilities and equipment

To monitor and review the Council’s insurance provision

To monitor and review the Council’s banking arrangements

To monitor and manage all aspects of the Council’s website and IT provision

Governance

Ordinarily the Committee will meet a maximum of six times per year with four meetings being held between June and December unless the Full Council resolves that extra meetings are held for a specific reason.

Committee of Illogan Parish Council

Council members will be appointed at the Annual Council Meeting.

Resources

Delegated responsibility for the website maintenance budget.

Explanation of the Budget Setting Process

For a full step by step explanation of the Budget Setting Process followed by Illogan Parish Council’s Finance and Resources Committee please click here.

Committee Members

Councillor Mrs Maggie Thompson (Chairman)

Councillor Graham Ford (Vice Chairman)

Councillor David Crabtree

Councillor Lawrence Pavey

Councillor Mrs Margaret Roberts

Councillor Tricia Share

2018/2019 Terms of Reference for the Governance Review Committee

Purpose

To review at least annually all of the Council’s policies

To update and amend Council policies when required

To approve, monitor and review Health and Safety and Risk Assessments

To make recommendations to the Full Council on amendments to Standing Orders and Financial Regulations

To monitor changes in legislation and how they apply to the Council and its policies

Governance

Ordinarily the Committee will meet a maximum of six times per annum unless the Full Council resolves that extra meetings are held for a specific reason.

Committee of Illogan Parish Council

Council members will be appointed at the Annual Council Meeting.

Resources

Delegated responsibility for the Health and Safety budget.

Committee Members

Councillor David Crabtree

Councillor David Ekinsmyth

Councillor Lawrence Pavey

Councillor Mrs Margaret Roberts

2018/2019 Terms of Reference for the Illogan Park Maintenance and Management Task and Finish Group

Aim – to create a community facility and a method for handling day to day use and issues that arise is a timelier manner for both the whole of Illogan Park in general and the changing facilities.

Objective – by the 31^st January 2019 the Illogan Park Maintenance and Management Task and Finish Group will have recommendations for the Full Council on a way forward to manage the daily operation of Illogan Park and to address any issues/problems arising speedily.

Time line – the Illogan Park Maintenance and Management Task and Finish Group would prepare a plan and final report by the 31^st January 2019; the final plan and report would be considered at the February 2019 Full Council meeting; and the Clubs will be contacted prior to the start of the 2019/2020 season to be advised on how things will be handled by the Council going forward.

The Illogan Park Maintenance and Management Task and Finish Group will:

• Meet regularly about once a month. Meetings of The Illogan Park Maintenance and Management Task and Finish Group will not be formally called with a set agenda to allow them to be reactive and to be called quickly;
• Report on their discussions to the monthly Full Council meetings;
• Look for organisations that can support Illogan Park in terms of funding and resources;
• Contact other Parish and Town Councils to ask what processes they have in place for the day to day running, maintenance and management of their Parks and facilities;
• Seek advice from outside organisations as necessary;
• Bring contractors, representatives from the Clubs etc. into the Office to chat through maintenance etc. at Illogan Park;
• Consider how to improve communications between the Council the public and the Clubs;
• Complete regular inspections of Illogan Park with the Clerk and the Council’s contractor to be proactive in the management and maintenance of Illogan Park;
• Consider the standards for Illogan Park and the associated maintenance regimes.
• Draft delegated powers for the day to day maintenance and management of Illogan Park in a timely manner for consideration by Full Council; and
• Draft quote and tender documents for ad hoc maintenance issues at Illogan Park including details of who contractors take instructions from etc.

Committee Members

Councillor David Crabtree

Councillor David Ekinsmyth

Councillor Lawrence Pavey

Councillor Mrs Maggie Thompson

2018/2019 Terms of Reference for the Illogan Park ProjectTask and Finish Group

The Illogan Park Project Task and Finish Group will:

• Liaise with Faithful and Gould via the Clerk/Council Office

• Meet regularly as and when required. Meetings of The Illogan Park Project Task and Finish Group will not be formally called with a set agenda to allow them to be reactive and to be called in a timely manner.  All meetings will be held in the Council Office and will be minuted by the Clerk or a Council Officer if the Clerk is unavailable.  Site meetings may be held prior to a full discussion in the Council Office if required;

• Review documentation before it is presented to Full Council and raise any queries which might arise with Faithful and Gould etc. prior to the Full Council meeting to help the meeting run smoothly and make decisions;

• Report on their discussions to the monthly Full Council meetings;

• Look for organisations that can support Illogan Park in terms of funding and resources;

• Agree minor amendments that have no new or additional financial implications to the Council in the preparations and during the construction phase of the project

• Complete regular inspections of Illogan Park with the Clerk and any other appropriate representatives i.e. Faithful and Gould, contractors etc. as necessary to assess progress etc.

• The Clerk will liaise with a minimum of 3 members of the Task and Finish Group, however the Clerk will strive to liaise with all members.

Committee Members

Councillor Mrs Jill Ferrett (Chairman)

Councillor David Crabtree (Vice Chairman)

Councillor Graham Ford

Councillor Paul Holmes

Councillor Lawrence Pavey

Councillor Mrs Margaret Roberts

Councillor Stefan Szoka

Councillor Mrs Maggie Thompson

Councillor Geoff Williams

2018/2019 Terms of Reference for the Planning and Environmental Services Committee

Purpose

To comment on planning applications, development and control matters to Cornwall Council as statutory consultees

To hold pre-application discussions and meetings

To deal with all transportation and highways matters

To monitor the maintenance of footpaths and green spaces in the parish

Parish Signs Sub Committee

To agree a procedure to review the condition of signs in the parish

To hold site visits to assess the condition of signs

To compile a report on the condition of signs including maintenance recommendations for the Planning and Environment Committee

To consider sites for the erection of new signs

To compile reports and recommendations to go to the Planning and Environmental Services Committee.

Paynters Lane End Traffic Sub Committee

To hold a site visit and monitor traffic issues

To seek public comments on traffic issues

To compile reports and recommendations on traffic issues to go to the Planning and Environment Committee

Governance

The Committee will meet on the 1^st and 3^rd Wednesday of each month unless otherwise agreed by the Council. the meeting on the third Wednesday of each month will only deal with commenting on any planning applications as statutory consultees.

Committee of Illogan Parish Council

Council members will be appointed at the Annual Council Meeting.

A representative from the Illogan Parish Neighbourhood Development Plan Steering Group may be co-opted onto the Committee in a non-voting capacity to advice on information they have gathered and the work they have been completing in developing a Neighbourhood Development Plan for the Parish that is relevant to the considerations being made by the Committee at the time.

Resources

Delegated responsibility for the Amenities (except Events), Bus Shelters, Footpaths Maintenance, Parish Signs, Bins and Verge Clearing budgets.

Explanation of the Planning Process

For a full step by step explanation of the Planning Process followed by Illogan Parish Council’s Planning and Environmental Services Committee please click here.

Committee Members

Councillor Geoff Williams – Chairman

Councillor Mrs Jill Ferrett – Vice Chairman

Councillor David Ekinsmyth

Councillor Miss Pollock

Councillor Stefan Szoka

2018/2019 Terms of Reference for the Staffing Committee

Purpose

To compile and monitor terms and conditions of all council employees

To agree job descriptions, person specifications, adverts and contracts for council employees

To interview and appoint council employees when appropriate

To receive and take the relevant action with regard to all employee complaints, grievances and any disciplinary action in line with Council policies and procedures.

To complete annual performance reviews for all council employees

To monitor and approve training requirements for all employees

Governance

The Committee will meet twice a year or as and when required.

Committee of Illogan Parish Council.

Council Members will be appointed at the Annual Council Meeting.

Resources

Delegated responsibility for the staffing budgets.