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Full Council Meeting

March 21 @ 7:00 pm - 8:30 pm

I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 21st March 2018 at 7.00 pm at the Penwartha Hall, Voguebeloth, Illogan

 

Members of the public are invited to attend.

 

AGENDA

 

  1. Safety Procedures

 

  1. Chairman’s Welcome and Apologies

 

  1. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

 

  1. To consider applications from members for dispensations

 

  1. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

 

  1. Chairman’s Announcements

 

  1. To receive and approve the minutes of the Full Council Meeting held on the 21st February 2018 and the Chairman to sign them

 

  1. Matters arising from the minutes and a report on progress of actions, for information only

 

  1. To receive correspondence and additional information from members of the public regarding the felling of Leylandii trees between Lamanva Road and Lamanva Close by Cormac, agree any future actions and any associated expenditure

 

  1. To note the minutes of the following committee meetings held since the last Full Council meeting:

 

  1. Planning and Environmental Services Committee – 21st February 2018
  2. Planning and Environmental Services Committee – 7th March 2018
  • Staffing Committee Meeting – 7th March 2018

 

  1. To receive reports on the payments, receipts and bank reconciliation for the month of February 2018

 

  1. To authorise payment of accounts for the month of March 2018 (up to date list to be tabled at the meeting)

 

  1. To receive and approve the recommendation from the Planning and Environmental Services Committee on the appointment of a contractor to complete Grounds Maintenance at Illogan Park, agree any future actions and any associated expenditure

 

  1. To receive the grant application from The Old School Centre, agree any future actions and any associated expenditure

 

  1. To receive a report from Mr McKimm, Cllr Pavey, Cllr Ekinsmyth and Cllr Williams following their meeting with the Cornwall Council Bereavement Officer regarding cemetery space and agree any future actions (to be tabled at the meeting)

 

  1. To note the following resolution passed by the Finance and Resources Committee, compile a rota and agree any future actions:

 

‘That the Finance and Resources Committee expresses extreme regret that the internal audit procedure has relied on the same few people and as a result the audits have fallen behind.  Volunteers are required to join in a rota which will be confirmed and published quarterly during the Full Council meeting.  That Cllrs Crabtree and Pavey; Cllrs Mrs Roberts and Mrs Thompson; and Cllrs Ford and Ekinsmyth would complete the back log of audits from 2017.’

 

  1. To receive the following recommendation from the Finance and Resources Committee, agree any future actions and any associated expenditure:

 

‘That the report from the Clerk is noted and that bullet point 5, What the Council need/want in office space/accommodation, (size, parking, do they want a room for private meetings, access, further growth allowance), must be considered when considering office accommodation.  To recommend to Full Council that in the short term the Finance and Resources Committee are given delegated powers to negotiate the renewal of the current lease with appropriate break clauses whilst other options are considered.  That in the circumstances, including the short timescale and pending Boundary Review of parish boundaries, that now was not the right time to be purchasing an office.  That in the longer term, the Finance and Resources Committee are given 12 months and delegated authority to investigate all the options and prepare a report for consider by Full Council.’

 

  1. To receive the following recommendation from the Finance and Resources Committee and agree any future actions:

 

‘That an article is put in the next edition of the Illogan Review asking residents to complete a survey on their thoughts of Illogan Parish Council taking responsibility for areas such as, but not exclusive to – Rosemullion Park and the 3 green amenity areas in Tolvaddon; the 2 areas of green space at Sunnyside Parc; the green land and play area at Bosvean Gardens and Poldark Road; land at Valley Gardens; and Weed Spraying.’

 

  1. To receive a report from the Finance and Resources Committee on Councillor email address, agree any future actions and any associated expenditure (to be tabled at the meeting)

 

  1. To consider asking CALC to forward on behalf of this Council a draft policy for use nationally by NALC for the testing of anthrax before agricultural land is built on and agree any future actions

 

  1. To consider any correspondence up to the date of the meeting and agree responses and actions (up to date list to be tabled at the meeting)

 

  1. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

 

  1. To receive an update on The Glebe Field and agree any future actions

 

  1. To receive reports from the following outside bodies:

 

  1. Police
  2. Representatives to outside organisations
  3. Illogan Parish Neighbourhood Development Plan Steering Group
  4. Cornwall Councillors

 

  1. To consider items to be discussed at future meetings; agree where to discuss and timescales

 

  1. Date & time of next meeting:

 

Wednesday 18th April 2018, 7pm in Penwartha Hall.

 

  1. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

 

  1. To receive applications for the vacant position of Councillor for the Tehidy Ward and interview the candidates

 

  1. To re-admit members of the press and public

 

  1. To co-opt a Councillor to represent the Ward of Tehidy

 

  1. To consider staffing in relation to the Code of Conduct and agree any future actions

 

 

Given under my hand this day Wednesday 14th March 2018.

 

Sarah Willsher

Clerk to the Council

Details

Date:
March 21
Time:
7:00 pm - 8:30 pm
Event Category:

Organizer

Illogan Parish Council
Phone:
01209 711433
Email:
enquiries@illoganparishcouncil.gov.uk
Website:
www.illoganparishcouncil.gov.uk

Venue

Penwartha Hall
Voguebeloth
Illogan, Cornwall TR16 4ST United Kingdom
+ Google Map
Phone:
01209 711433
Website:
www.illoganparishcouncil.gov.uk