I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 20^th February 2019 at 7.00 pm at the Penwartha Hall, Voguebeloth, Illogan

Members of the public are invited to attend.

AGENDA

1. Safety Procedures

2. Chairman’s Welcome and Apologies

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

4. To consider applications from members for dispensations

5. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

6. Chairman’s Announcements

7. To receive and approve the minutes of the Full Council Meeting held on the 16^th January 2019 and the Chairman to sign them

8. Matters arising from the minutes and a report on progress of actions, for information only

9. To receive reports on the payments, receipts and bank reconciliation for the month of January 2019

10. To authorise payment of accounts for the month of February 2019 (up to date list to be tabled at the meeting)

11. To receive the report and recommendations from the Illogan Park Maintenance and Management Task and Finish Group, agree any future actions and any associated expenditure

12. To note references received for Faithful and Gould and agree any future actions

13. To receive the Project Management contract from Faithful and Gould Contract and advice from Stephen and Scown, agree whether to sign the contract and any future actions

14. To receive correspondence and information from Faithful and Gould on anticipated programme dates and client brief review for the project at Illogan Park project and agree any future actions

15. To consider appointing Cllr Mrs T Share to the Governance Review Committee and amending the Terms of Reference for the Committee in terms of members and agree any future actions

16. To receive the resolutions made by the Staffing Committee on how the Council Office should deal with requests for help from Cllrs such as asking for things to be reported on their behalf or to assist outside bodies or parishioners, and agree any future actions

17. To receive the following recommendations from the Governance Review Committee and agree any future actions:

‘That items of correspondence that require a decision to be made are included as agenda items and that any other correspondence raised at a meeting is for information only and that the relevant agenda item is reworded to read ‘To receive correspondence up to the date of the meeting for information only’

18. To receive correspondence and documentation from Illogan Village Hall regarding the lease of solar panels, agree a response and any future actions

19. To receive information on the insurance implications for community use defibrillators, agree any future actions and any associated expenditure

20. To discuss the potential erection of parish boundary signs and agree any future actions (Cllr Holmes to report)

21. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

22. To consider any correspondence up to the date of the meeting and agree responses and actions (up to date list to be tabled at the meeting)

23. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

24. To receive an update on The Glebe Field and agree any future actions

25. To note the minutes of the following committee meetings held since the last Full Council meeting:

• Finance and Resources Committee – 9^th January 2019
• Planning and Environmental Services Committee – 9^th January 2019
• Illogan Park Maintenance and Management Task and Finish Group – 15^th January 2019
• Planning and Environmental Services Committee – 16^th January 2019
• Staffing Committee – 23^rd January 2019
• Governance Review Committee – 30^th January 2019
• Community Liaison Committee – 4^th February 2019
• Planning and Environmental Services Committee – 6^th February 2019
• Illogan Park Maintenance and Management Task and Finish Group – 11^th February 2019

26. To receive reports from the following outside bodies:

• Police
• Representatives to outside organisations
• Illogan Parish Neighbourhood Development Plan Steering Group
• Cornwall Councillors

27. To consider items to be discussed at future meetings; agree where to discuss and timescales

28. Date & time of next meeting:

Wednesday 20^th March 2019, 7pm in Penwartha Hall.

29. That under the 1960 Public Bodies (Admissions to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

30. To receive quotes to complete the emergency safety works, high priority safety works, medium priority safety works, and high priority management works highlighted in the Full Health and Condition Tree Inventory Inspection completed on Illogan Park, appoint a contractor, agree any future actions and any associated expenditure

31. To receive advice and quotes for a tree planting plan in Illogan Park, appoint a contractor, agree any future actions and any associated expenditure

32. To receive quotes for works identified in the Operational Play Inspection report, appoint a contractor, agree any future actions and any appropriate expenditure

33. To receive tenders for Footpaths and Open Space Maintenance, receive recommendations from the Planning and Environmental Services Committee, appoint a contractor, agree any future actions and any associated expenditure

34. To receive quotes to clear the drains in the ‘away’ changing room at Illogan Park and agree any future actions

35. To receive quotes to board up the damaged doors at Illogan Park, appoint a contractor, agree any future actions and any associated expenditure

Given under my hand this day Wednesday 13^th February 2019.

Sarah Willsher

Clerk to the Council