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Full Council meeting

19th June 2024 @ 7:00 pm - 8:30 pm

I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 19th June 2024 at 7.00 pm at Illogan Parish Council Community Office, Trevelyan Road, Illogan, TR16 4RG

Members of the press and public are invited to attend.

AGENDA

1. Safety Procedures

2. Chairman’s Welcome

3. To receive and approve apologies for absence and agree any future actions

4. To receive Pre-Disposition, and Pre-Determination training delivered by the Clerk

5. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

6. To consider applications from members for dispensations

7. Public participation

8. Chairman’s Announcements

9. To receive and approve the minutes of the Annual Parish Meeting held on the 15th May 2024 and the Chairman to sign them

10. To receive and approve the minutes of the Annual Council Meeting held on the 15th May 2024 and the Chairman to sign them

11. Matters arising from the minutes and a report on progress of actions, for information only

12. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

13. To receive reports on the payments, receipts and bank reconciliation for the month of May 2024 and agree any future actions

14. To ratify the Barclaycard payments for the month of May 2024 and agree any future actions

15. To authorise payment of accounts for the month of June 2024 and agree any future actions (up to date list to be tabled at the meeting)

16. To receive and approve the quarterly investment strategy report and agree any future actions.

17. To receive the Independent Internal Auditors Report for the financial year ending 31st March 2024 and agree future actions

18. To complete the Annual Governance Statement for the financial year ending 31st March 2024 and approve the Clerk/RFO and Chairman to sign them

19. To confirm there are no conflicts of interests with the external auditor, BDO LLP and agree any future actions

20. To receive and approve the end of year accounting statements, explanation of variances and bank reconciliations for the Annual Return for the financial year ending 31st March 2024 and approve the Chairman to sign them

21. To receive the following recommendation from the Finance and Resources Committee and agree any future actions:

“that there are no changes to the Hire Fees for the Community Room; that the Community Room Hire Fees are reviewed in 12 months; and that the Clerk is given discretion to amend Community Room Hire Fees on a cost recovery model basis for local regular users”

22. To receive the following recommendation from the Finance and Resources Committee and agree any future actions:

“that the Year End Accounts for the 2023/2024 Fiscal Year including the Council’s Reserves are received and approved.”

23. To receive the following recommendation from the Finance and Resources Committee and agree any future actions:

“that a list of payments made using the Barclaycards is ratified at the monthly Full Council meetings and that the Governance Review Committee reviews the Financial Regulations and Standing Orders to reflect the usage and reporting of expenditure made using the Barclaycards.”

24. To appoint a Councillor to fill the vacancy on the Climate, Environment and Planning Committee and agree any future actions

25. To appoint Councillors to fill vacancies on the Governance Review Committee and agree any future actions

26. To appoint a representative to the South Crofty Liaison Group and agree any future actions

27. To receive and approve the Draft Initial Proposal Form for Community Green Spaces, agree to submit it to Cornwall Council and any future actions

28. To review the use of the football pitch in Illogan Park, and agree any future actions

29. To receive an update on Mary’s Well, agree how to progress and any future actions

30. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

31. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

32. To receive correspondence from the 8th May 2024 until the 11th June 2024, agree any appropriate responses and any future actions

33. To receive reports from the Cornwall Councillors

34. To receive a 2-minute update from committee chairmen and note the minutes of the following committee meetings held since the 2nd May 2024:

i. Community Events Committee – 14th May and 4th June 2024
ii. Climate, Environment and Planning Committee – 22nd May and 5th June 2024

35. To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Cllrs who have attended training courses or conferences

36. To consider items to be discussed at future meetings; agree where to discuss and timescales

37. Date & time of next meeting:

Wednesday 17th July 2024, 7pm in Illogan Parish Council Community Office.

38. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

39. To review the fees for the use of the sports pitches and facilities at Illogan Park from the 1st September 2024 and agree any future actions

Given under my hand this day Wednesday 12th June 2024.

Sarah Rimell
Clerk to the Council

Details

Date:
19th June 2024
Time:
7:00 pm - 8:30 pm

Organiser

Illogan Parish Council
Phone:
01209 711433
Email:
enquiries@illoganparishcouncil.gov.uk
Website:
www.illoganparishcouncil.gov.uk

Venue

Illogan Parish Council Community Office
Trevelyan Road
Illogan, TR16 4RG United Kingdom
+ Google Map
Phone:
01209711433
Website:
www.illoganparishcouncil.gov.uk