Committees

Please see below for a list of Council Committees, members of the Committees and the Terms of Reference (what each Committee does and what it has responsibility for).

2022 – 2023 List of Committees, Members and Terms of Reference of Illogan Parish Council:

Community Events Committee

Committee Members

Councillor Gary Cullimore – Chairman

Councillor Mike Jobson – Vice Chairman

Councillor Ms Veronica Cadby

Councillor Ms Sue Kemp

Councillor Geoff Williams

Mr Dave Dolling

Mrs Anne Edwards

Mrs Katie Littlejohns

Mrs Bev Wills

2022/2023 Terms of Reference for the Community Events Committee

Purpose 

To provide and facilitate events and activities to be hosted by the Council including the Christmas Lights Switch On Events, Illogan Parish Fair and any other event or activity the Council or this Committee resolves to hold or be involved with.

To promote involvement in and participate in community events.

To liaise with the Governance Review Committee to ensure that all suitable and sufficient policies, procedures, planning, health and safety requirements, risk assessments and any other documentation is in place to minimise risks at events.

To organise commemorative events and memorabilia for events such as the Queen’s jubilees, Council anniversaries, opening of facilities etc such as community events, plaques, benches, planters etc.

Scope 

Events, community liaison, Illogan Parish Fair.

Ordinarily the Committee will meet no more than six times per year unless additional meetings are required for a specific reason and a resolution is passed by either the Committee or Full Council.

Governance 

Committee of Illogan Parish Council.

Council Members of the  Community Liaison Committee are appointed at the Annual Council Meeting.

There will be no more than 7 Councillors on this Committee.

Representatives of Community Organisations, partner agencies and interested members of the public may be co-opted onto the Committee by resolution of the Committee, provided they accept and adhere to Illogan Parish Council’s Code of Conduct, Standing Orders, Financial Regulations and all other policies.

There must be a minimum of three Illogan Parish Councillors present at a meeting for any decision to be made.  Only Illogan Parish Councillors may vote on financial decisions taken by this Committee.

Resources

 Delegated responsibility for the Events revenue and capital budgets:

Finance and Resources Committee

Committee Members

Councillor Dave Crabtree – Chairman

Councillor Mike Jobson – Vice Chairman

Councillor David Ekinsmyth

Councillor Graham Ford

Councillor Lawrence Pavey

Councillor Stefan Szoka

Councillor Mrs Maggie Thompson

2022/2023 Terms of Reference for the Finance and Resources Committee

Purpose 

To prepare and recommend the annual budget and precept for approval by the Full Council.

To monitor income, expenditure, and budgetary positions through the year.

To prepare forward financial forecasts.

To monitor and review the Council’s insurance provision and make recommendations to Full Council.

To monitor and manage all aspects of the Council’s website and IT provision.

Governance 

Ordinarily the Committee will meet a maximum of six times per year with four meetings being held between June and December unless additional meetings are required for a specific reason and a resolution is passed by either the Committee or Full Council.

Committee of Illogan Parish Council

Council members will be appointed at the Annual Council Meeting including the Chairman of the Committee (as per Standing Orders).

There will be no more than 7 Councillors on this Committee.

Resources 

Delegated responsibility for the website maintenance budget.

Explanation of the Budget Setting Process

For a full step by step explanation of the Budget Setting Process followed by Illogan Parish Council’s Finance and Resources Committee please click here.

Governance Review Committee

Committee Members

Councillor Graham Ford – Chairman

Councillor Maggie Thompson – Vice Chairman

Councillor Dave Crabtree

Councillor Lawrence Pavey

2022/2023 Terms of Reference for the Governance Review Committee

Purpose 

To review at least annually all of the Council’s policies.

To update and amend Council policies when required.

To approve, monitor and review Health and Safety and Risk Assessments.

To make recommendations to the Full Council on amendments to Standing Orders and Financial Regulations.

To monitor changes in legislation and how they apply to the Council and its policies.

To investigate and decide on any complaints received as per the Procedure.

Governance. 

Ordinarily the Committee will meet a maximum of six times per annum unless additional meetings are required for a specific reason and a resolution is passed by either the Committee or Full Council.

Committee of Illogan Parish Council.

Council members will be appointed at the Annual Council Meeting.

There will be no more than 7 Councillors on this Committee.

Resources 

Delegated responsibility for the Health and Safety budget.

Parish Plan Review Committee

Committee Members

Councillor David Ekinsmyth – Chairman

Councillor Ms Sue Kemp – Vice Chairman

Councillor Mike Jobson

Councillor Geoff Williams

Mrs Wills

2022/2023 Terms of Reference for the Parish Plan Review Committee

Purpose 

To review the Parish Plan

Governance. 

Committee of Illogan Parish Council.

Council members will be appointed at the Annual Council Meeting.

Members of the public will be appointed to the Committee.

The Committee will provide monthly report to Full Council.

Planning and Environmental Services Committee

Committee Members

Councillor Mrs Thompson – Chairman

Councillor David Ekinsmyth – Vice Chairman

Councillor Gary Cullimore

Councillor Mrs Jill Ferrett

Councillor Graham Ford

Councillor Paul Holmes

Councillor Lawrence Pavey

Councillor Stefan Szoka

C0uncillor Geoff Williams

2022/2023 Terms of Reference for the Planning and Environmental Services Committee

Purpose

To comment on planning applications, development and control matters to Cornwall Council as statutory consultees.

To hold pre-application discussions and meetings.

To deal with all transportation and highways matters.

To monitor the maintenance of footpaths and green spaces in the parish. 

To agree a procedure to review the condition of signs in the parish.

To hold site visits to assess the condition of signs.

To compile a report on the condition of signs including maintenance requirements

To consider sites for the erection of new signs. 

To hold a site visit and monitor traffic issues.

To seek public comments on traffic issues.

To ensure that all responses to development applications include a consideration of or the repercussions to climate change implications. – Include

To review the condition of the area, consider management and maintenance required including weeding, planting, the installation of benches, planters etc

Governance 

The Committee will meet on the 1st and 3rd Wednesday of each month unless otherwise agreed by the Committee or Full Council.  The meeting on the third Wednesday of each month will only deal with commenting on any planning applications as statutory consultees.

Committee of Illogan Parish Council.

Council members will be appointed at the Annual Council Meeting.

There will be a minimum of 7 and no more than 9 Councillors on this Committee.

Resources 

Delegated responsibility for the Litter Control, General Maintenance, Bus Shelter Maintenance, Footpath Maintenance, Parish Signs, Bins, Manningham Wood Maintenance, Rosemullion Maintenance, Storage Rent and Verge Clearing budgets.

Explanation of the Planning Process

For a full step by step explanation of the Planning Process followed by Illogan Parish Council’s Planning and Environmental Services Committee please click here.

Projects Committee

Committee Members

Councillor David Ekinsmyth – Chairman

Councillor Gary Cullimore – Vice Chairman

Councillor Dave Crabtree

Councillor Ms Sue Kemp

Councillor Lawrence Pavey

Councillor Mrs Maggie Thompson

2022/2023 Terms of Reference for the Projects Committee

Purpose 

To liaise with GPJ Consulting Engineers, Pyrocheck and any other appointed contractors via the Clerk/Council Office to ensure the efficient progression of the following projects:

  • Public toilets, vehicular entrance, car park and perimeter path at Illogan Park
  • Parish Council Office at Illogan Park
  • Refurbishment of Changing Facilities at Illogan Park

Review documentation and raise any queries to the appropriate contractor via the Clerk/Council Office

Regularly monitor and review progress of the projects against the supplied timelines and raise queries where necessary such as if timelines are not being adhered to, or work seems to be behind schedule

Consider and agree minor amendments to the agreed works which will not majorly affect the completion deadline or cost of the project.  Amendments up to £2,000 can be agreed by this Committee.  Minor amendments could include items such as internal or external finishes, location of door and windows etc.

To advertise, obtain quotes and appoint contractor to complete any surveys required for the projects up to a maximum of £2,000.

To agree with contractors’ numbers and placement of soft fixings such as plug sockets etc.

To regularly review and monitor the budgets and expenditure for the projects.

Visit the site of the projects to monitor progress with the Clerk

Where necessary make recommendations to Full Council

Governance

The Committee will meet as and when required.

Committee of Illogan Parish Council.

Council Members will be appointed at the Annual Council Meeting.

There will be no more than 7 Councillors on this Committee.

All contact with contractors will only be made by the Clerk/Council Office

Site visits will be prearranged with the contractor and will only be held with the Clerk present

The Clerk will provide detailed updates on the projects and their progress to the monthly Full Council meetings

Resources

Delegated responsibility for Illogan Park Projects; Parish Office/PP Project; and Capital Development budgets.

Staffing Committee

Committee Members

Councillor David Ekinsmyth – Chairman

Councillor Mrs Jill Ferrett – Vice Chairman

Councillor Dave Crabtree

Councillor Graham Ford

Councillor Mike Jobson

Councillor Miss Jean Pollock

2022/2023 Terms of Reference for the Staffing Committee

Purpose 

To compile and monitor terms and conditions of all council employees.

To agree job descriptions, person specifications, adverts and contracts for council employees.

To interview and appoint council employees when appropriate.

To receive and take the relevant action with regard to all employee complaints, grievances and any disciplinary action in line with Council policies and procedures.

To complete annual performance reviews for all council employees.

To monitor and approve training requirements for all employees.

Governance 

The Committee will meet twice a year or as and when required.

Committee of Illogan Parish Council.

Council Members will be appointed at the Annual Council Meeting.

There will be 5 Councillors on this Committee.

Either the Chairman or the Vice Chairman of the Council will sit on the Staffing Committee but will not Chair the Committee.

Only members of the Staffing Committee may be present at meetings unless invited for a specific reason and attendance will only be permitted for the relating agenda items.

Members of the Staffing Committee must not disclose any information, share or show any documentation or discuss staffing matters with any member not on the Committee or with anyone else.

A member may only discuss staffing matters with an advisory body and the member has been requested to do so by resolution of the Staffing Committee.

Advice on staffing matters will be sought from South West Councils, to which the Council pay an annual subscription for Human Resources (HR) advice.

Resources 

Delegated responsibility for the staffing budgets: