Committees

Please see below for a list of Council Committees, members of the Committees and the Terms of Reference (what each Committee does and what it has responsibility for).

2019 – 2020 List of Committees, Members and Terms of Reference of Illogan Parish Council:

Community Liaison Committee

Committee Members

Councillor Lawrence Pavey (Chairman)

Councillor David Crabtree (Vice Chair)

Councillor Graham Ford

Councillor Mrs Tricia Share

Councillor Geoff Williams

Co-Opted members

Mr David Dolling

Mrs Jo Knuckey, Headteacher,Illogan School

2019/2020 Terms of Reference for the Community Liaison Committee

Purpose 

To provide and facilitate events and activities to be hosted by the Council including Illogan Christmas Lights Switch On, Park Bottom Christmas Lights Switch On, Illogan Parish Fair.

To promote involvement in and participate in community events.

To liaise with outside organisations and the community such as invitations to present prizes at Illogan School etc.

To receive reports from Council representatives on outside bodies.

To liaise with the Governance Review Committee to ensure that all suitable and sufficient policies, procedures, planning, health and safety requirements, risk assessments and any other documentation is in place to minimise risks at events.

To monitor and review actions in the Parish Plan.

To make recommendations to Full Council on progressing actions within the Parish Plan.

To monitor and review projects in the relation to the Parish Plan.

To liaise with outside organisations to improve and regenerate the area and progress projects i.e. Green Ripple, Illogan Regeneration Group.

Scope 

Events, community liaison, Illogan Parish Fair, communications between the Council and outside bodies, outreach, in reach, parish plan review and projects.

Ordinarily the Committee will meet no more than six times per year unless the Full Council resolves that extra meetings are held for a specific reason.

Governance 

Committee of Illogan Parish Council.

Council Members of the Events Committee are appointed at the Annual Parish Meeting.  Representatives of Community Organisations, partner agencies and interested members of the public may be co-opted onto the Committee provided they accept and adhere to Illogan Parish Council’s Code of Conduct, Standing Orders, Financial Regulations and all other policies.

There must be a minimum of three Illogan Parish Councillors present at a meeting for any decision to be made.  Only Illogan Councillors may vote on decisions taken by this Committee.

Resources 

Delegated responsibility for the Events budgets.

Finance and Resources Committee

Committee Members

Councillor Lawrence Pavey (Chairman)

Councillor Stefan Szoka (Vice Chair)

Councillor Dave Crabtree

Councillor David Ekinsmyth

Councillor Graham Ford

Councillor Mrs Maggie Thompson

1 vacancy

2019/2020 Terms of Reference for the Finance and Resources Committee

Purpose

To prepare and recommend the annual budget and precept for approval by the Full Council.

To monitor income, expenditure and budgetary positions through the year.

To monitor and review the Council’s annual subscriptions.

To prepare forward financial forecasts.

To monitor and review capital purchases and leases.

To review office facilities and equipment.

To monitor and review the Council’s insurance provision.

To monitor and review the Council’s banking arrangements.

To monitor and manage all aspects of the Council’s website and IT provision.

Governance 

Ordinarily the Committee will meet a maximum of six times per year with four meetings being held between June and December unless the Full Council resolves that extra meetings are held for a specific reason.

Committee of Illogan Parish Council

Council members will be appointed at the Annual Council Meeting.

Resources 

Delegated responsibility for the website maintenance budget.

Explanation of the Budget Setting Process

For a full step by step explanation of the Budget Setting Process followed by Illogan Parish Council’s Finance and Resources Committee please click here.

Governance Review Committee

Committee Members

Councillor Graham Ford (Chairman)

Councillor Mrs Tricia Share (Vice Chair)

Councillor David Crabtree

Councillor Lawrence Pavey

Councillor Mrs Maggie Thompson

2019/2020 Terms of Reference for the Governance Review Committee

Purpose

To review at least annually all of the Council’s policies.

To update and amend Council policies when required.

To approve, monitor and review Health and Safety and Risk Assessments.

To make recommendations to the Full Council on amendments to Standing Orders and Financial Regulations.

To monitor changes in legislation and how they apply to the Council and its policies.

To investigate and decide on any complaints received as per the Procedure.

Governance. 

Ordinarily the Committee will meet a maximum of six times per annum unless the Full Council resolves that extra meetings are held for a specific reason.

Committee of Illogan Parish Council.

Council members will be appointed at the Annual Council Meeting.

Resources 

Delegated responsibility for the Health and Safety budget.

Illogan Park Project Task and Finish Group

Committee Members

Councillor David Crabtree

Councillor David Ekinsmyth

Councillor Lawrence Pavey

Councillor Mrs Maggie Thompson

2019/2020 Terms of Reference for the Illogan Park Project Task and Finish Group

The Illogan Park Project Task and Finish Group will:

  • Liaise with Faithful and Gould via the Clerk/Council Office
  • Meet regularly as and when required. Meetings of The Illogan Park Project Task and Finish Group will not be formally called with a set agenda to allow them to be reactive and to be called in a timely manner.  All meetings will be held in the Council Office and will be minuted by the Clerk or a Council Officer if the Clerk is unavailable.  Site meetings may be held prior to a full discussion in the Council Office if required;
  • Review documentation before it is presented to Full Council and raise any queries which might arise with Faithful and Gould etc. prior to the Full Council meeting to help the meeting run smoothly and make decisions;
  • Report on their discussions to the monthly Full Council meetings;
  • Look for organisations that can support Illogan Park in terms of funding and resources;
  • Agree minor amendments that have no new or additional financial implications to the Council in the preparations and during the construction phase of the project
  • Complete regular inspections of Illogan Park with the Clerk and any other appropriate representatives i.e. Faithful and Gould, contractors etc. as necessary to assess progress etc.
  • The Clerk will liaise with a minimum of 3 members of the Task and Finish Group, however the Clerk will strive to liaise with all members.

Planning and Environmental Services Committee

Committee Members

Councillor Mrs Jill Ferrett (Chairman)

Councillor Mrs Maggie Thompson (Vice Chair)

Councillor Dave Crabtree

Councillor Graham Ford

Councillor Paul Holmes

Councillor Lawrence Pavey

Councillor Stefan Szoka

Councillor Geoff Williams

1 vacancy

2019/2020 Terms of Reference for the Planning and Environmental Services Committee

Purpose

To comment on planning applications, development and control matters to Cornwall Council as statutory consultees.

To hold pre-application discussions and meetings.

To deal with all transportation and highways matters.

To monitor the maintenance of footpaths and green spaces in the parish.

Parish Signs Sub Committee 

To agree a procedure to review the condition of signs in the parish.

To hold site visits to assess the condition of signs.

To compile a report on the condition of signs including maintenance recommendations for the Planning and Environment Committee.

To consider sites for the erection of new signs.

To compile reports and recommendations to go to the Planning and Environmental Services Committee.

Paynters Lane End Traffic Sub Committee 

To hold a site visit and monitor traffic issues.

To seek public comments on traffic issues.

To compile reports and recommendations on traffic issues to go to the Planning and Environment Committee.

Governance 

The Committee will meet on the 1st and 3rd Wednesday of each month unless otherwise agreed by the Council.  the meeting on the third Wednesday of each month will only deal with commenting on any planning applications as statutory consultees.

Committee of Illogan Parish Council.

Council members will be appointed at the Annual Council Meeting.

A representative from the Illogan Parish Neighbourhood Development Plan Steering Group may be co-opted onto the Committee in a non-voting capacity to advice on information they have gathered and the work they have been completing in developing a Neighbourhood Development Plan for the Parish that is relevant to the considerations being made by the Committee at the time.

Resources 

Delegated responsibility for the Amenities (except Events), Bus Shelters, Footpaths Maintenance, Parish Signs, Bins and Verge Clearing budgets.

Explanation of the Planning Process

For a full step by step explanation of the Planning Process followed by Illogan Parish Council’s Planning and Environmental Services Committee please click here.

Staffing Committee

Committee Members

Councillor David Ekinsmyth

Councillor Mrs Jill Ferrett

Councillor Miss Jean Pollock

Councillor Stefan Szoka

Councillor Geoff Williams

2019/2020 Terms of Reference for the Staffing Committee

Purpose

To compile and monitor terms and conditions of all council employees

To agree job descriptions, person specifications, adverts and contracts for council employees

To interview and appoint council employees when appropriate

To receive and take the relevant action with regard to all employee complaints, grievances and any disciplinary action in line with Council policies and procedures.

To complete annual performance reviews for all council employees

To monitor and approve training requirements for all employees

Governance

The Committee will meet twice a year or as and when required.

Committee of Illogan Parish Council.

Council Members will be appointed at the Annual Council Meeting.

Resources

Delegated responsibility for the staffing budgets.