I hereby summon you to a meeting of Illogan Parish Council to be held on Wednesday 16^th March 2016 at 7.00 pm at the Penwartha Hall, Voguebeloth, Illogan

 

Members of the public are invited to attend.

 

AGENDA

 

1. Safety Procedures

 

2. Chairman’s Welcome and Apologies

 

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

 

4. To consider applications from members for dispensations

 

5. Public participation on items on the agenda (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

 

6. Chairman’s Announcements

 

7. To receive and approve the minutes of the Full Council Meeting held on the 20^th January 2016 and the Chairman to sign them

 

8. To receive and approve the minutes of the Full Council Meeting held on the 17^th February 2016 and the Chairman to sign them

 

9. To receive and approve the minutes of the Extra Ordinary Full Council Meeting held on the 24^th February 2016 and the Chairman to sign them

 

10. Matters arising from the minutes and a report on progress of actions, for information only

 

11. To note the minutes of the following committee meetings held since the last Full Council meeting:

•  Community Liaison Committee 15^th February 2016
• Planning and Environmental Services Committee 17^th February 2016
• Governance Review Committee 24^th February 2016
• Planning and Environmental Services Committee 2^nd March 2016
• Finance and Resources Committee 7^th March 2016

 

12. To receive reports on the payments, receipts and bank reconciliation for the month of February 2016

 

13. To authorise payment of accounts for the month of March 2016 (up to date list to be tabled at the meeting)

 

14. To receive and approve the recommendations from the Governance Review Committee and the amended Financial Regulations and agree any future actions

 

15. To receive and approve the recommendations from the Governance Review Committee and the amended Standing Orders and agree any future actions

 

16. To consider and agree contact arrangements in case of an emergency during Easter and the Clerk’s annual leave and agree any future actions

 

17. To consider the format for the Annual Parish Meeting and Annual Council meeting, agree future actions and any associated expenditure

 

18. To receive the draft Ray Uren Award Nomination form and agree any future actions

 

19. To consider the Council’s involvement with Illogan Parish Fair, agree any future actions and approve any associated expenditure

 

20. To receive correspondence from Waller and Hart Solicitors regarding the proposed allotment land at Park Bottom, agree a response, any future actions and any associated expenditure

 

21. To receive the draft Community Right to Bid nomination form for the Paynters Lane End Methodist Church Hall and agree any future actions

 

22. To receive Cllr Richardson’s resignation from the Council and agree any future actions

 

23. To consider any correspondence up to the date of the meeting and agree responses and actions(up to date list to be tabled at the meeting)

 

24. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

 

25. To receive reports from the following outside bodies:

•  Police
• Representatives to outside organisations
• Cornwall Councillors

 

26. To consider items to be discussed at future meetings; agree where to discuss and timescales

 

27. Date & time of next meeting:

 

Wednesday 20^th April 2016, 7pm in Penwartha Hall.

 

28. That under the 1960 Public Bodies (Admissions to Meetings) Act the Press and public are excluded due to the confidential nature of the business to be discussed.

 

29. To receive the recommendations from the Planning and Environmental Services Committee on Illogan Park Grounds Maintenance General Service Agreement, consider whether to extend the contract, agree any future actions and any associated expenditure

 

Given under my hand this day Wednesday 9^th March 2016

 

Sarah Willsher

Clerk to the Council