Full Council Meeting

I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 15th February 2023 at 7.00pm in Illogan Parish Council Community Office, Trevelyan Road, Illogan

Members of the press and public are invited to attend.

AGENDA

1. Safety Procedures

2. Chairman’s Welcome and Apologies

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

4. To consider applications from members for dispensations

5. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

6. Chairman’s Announcements

7. To receive and approve the minutes of the Full Council Meeting held on the 18th January 2023 and the Chairman to sign them

8. Matters arising from the minutes and a report on progress of actions, for information only

9. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

10. To receive reports on the payments, receipts and bank reconciliation for the month of January 2023 and agree any future actions

11. To authorise payment of accounts for the month of February 2023 and agree any future actions (up to date list to be tabled at the meeting)

12. To receive and approve the recommendations from the Finance and Resources and Governance Review Committee, agree the fee structure and Policy for hiring the Community Room and agree any future actions

Recommendation from Finance and Resources Committee – “that the Committee notes the information supplied and recommends to Full Council that a Task & Finish Group be formed to produce a full Business Plan by the end of March 2023 for the future effective management and utilisation of the new Community Room meeting weekly if required and that suggestions be sought from the wider public through the various channels available.”

Recommendation from the Governance Review Committee – to recommend to Full Council that the Amended Draft Community Room Hire Policy is received and approved. And that the Scheme of Delegation is amended to include that Council Officers are authorised on behalf of the Council to accept or reject bookings for the Community Room within the Policy guidelines, if they are unsure whether to accept or reject a booking they will consult with the Chairman and Vice Chairman of the Council.”

13. To receive and approve the motion (2023/1) from Cllr Cullimore – “that the draft Community Room Hire Policy as presented to the Governance Review Committee on the 8th February 2023 is received and approved and that the fee structure presented to the Finance and Resources Committee on the 1st February 2023 is adopted by this Council and that the hiring of the Community room starts immediately. The hiring arrangements will be reviewed and updated on a quarterly basis”. Agree any future actions and any associated expenditure

14. To consider additional grant funding for Citizens Advice Bureau and agree any future actions (FC22/06/26.2)

15. To consider the Operational Playground Inspection course for the Clerk and Assistant to the Clerk, agree any future actions and any associated expenditure

16. To appoint members to the Governance Review Committee for the remainder of the municipal year and agree any future actions

17. To receive a letter from Cllr Ford requesting the Council nominate him to one of the vacant directorships of the incorporated and managing body of the Cornwall Association of Local Councils (CALC), and agree any future actions

18. To set up a task and finish group to make recommendations on a planting scheme for Illogan Park including the planters and The Platt, appoint members, agree Terms of Reference and agree any future actions

19. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

20. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

21. To receive correspondence from the 19th January 2023 until the 7th February 2023, agree any appropriate responses and any future actions

22. To receive reports from the Cornwall Councillors)

23. To receive a 2-minute update from committee chairmen and note the minutes of the following committee meetings held since 18th January 2023

i. Planning and Environmental Services Committee – 18th January 2023 and 1st February 2023
ii. Finance and Resources Committee – 1st February 2023
iii. Community Events Committee – 6th February 2023
iv. Governance Committee – 8th February 2023

24. To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Cllrs who have attended training courses or conferences

25. To consider items to be discussed at future meetings; agree where to discuss and timescales

26. Date & time of next meeting:

Wednesday 15th March 2023 at 7.00pm in Illogan Parish Council Community Room, Trevelyan Road, Illogan

27. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

28. To receive and approve the draft tender document to secure the car park behind the changing rooms during evening hours, agree any future actions and any associated expenditure

29. To receive and approve the quote for signs for the office, agree whether to have flat or stood off lettering, agree any future actions and any associated expenditure

30. To receive applications for the vacant positions of Councillor and interview the candidates and consider any future actions

31. To re-admit members of the press and public

32. To co-opt up a Councillor (s) to the Council and co-opted Councillor to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

Given under my hand this day Wednesday 8th February 2023.

Sarah Rimell
Clerk to the Council