I hereby summon you to an Extra-Ordinary meeting of Illogan Parish Council to be held on Wednesday 24^th February 2016, 7.00 pm at the Council Office, Unit 2 Wheal Agar, Tolvaddon Energy Park, Tolvaddon, Camborne

 

Members of the public are invited to attend.

 

AGENDA

 

1. Safety Procedures

 

2. Chairman’s Welcome and Apologies

 

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

 

4. To consider applications from members for dispensations

 

5. Public participation on items on the agenda (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

 

6. Chairman’s Announcements

 

7. To receive and approve the minutes of the Full Council meeting held on the 20^th January 2016 and the Chairman to sign them

 

8. To receive and approve the minutes of the Full Council meeting held on the 17^th February 2016 and the Chairman to sign them

 

9. To ratify all recommendations made during the Full Council meeting held on the 17^th February 2016 as detailed below:

 

It was proposed by Cllr Ford, seconded by Cllr Ekinsmyth and

 FC16/02/5.2      RESOLVED           to recommend to the next meeting that a waiver is

granted for access to An Vownder for the erection of the 2 bedroom bungalow.

 On a vote being taken on the matter there were 4 votes FOR and 7 votes AGAINST.  Cllrs Pavey and Szoka did not vote.

 

It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

FC16/02/7.2      RESOLVED           that receiving and approving the minutes are

                                                          deferred until the next meeting.

 On a vote being taken the matter was approved unanimously.

 

 It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

FC16/02/9.2      RESOLVED           to recommend to the next meeting that the the

Minutes of the following Committees meetings held since the last Full Council meeting are noted:

 Governance Review Committee 13^th January 2016

1. Illogan Park Improvements Working Group 25^th January 2016

• Neighbourhood Development Plan Steering Group 27^th January 2016

1. Planning and Environmental Services 3^rd February 2016
2. Staffing Committee 8^th February 2016

 On a vote being taken the matter was approved unanimously.

 

 It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and 

FC16/02/10.2    RESOLVED           to recommend to the next meeting that the

reports on payments, receipts and bank reconciliations for the month of January 2016 are received.

 On a vote being taken the matter was approved unanimously.

 

 It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

 FC16/02/11.2    RESOLVED           to authorise payment of accounts for the

month of February 2016 in the sum of £9,739.13.

 On a vote being taken the matter was approved unanimously.

 

 It was proposed by Cllr Crabtree, seconded by Cllr Mrs Ferrett and

 FC16/02/12.2    RESOLVED           to recommend to the next meeting that the letter

from Cllrs Crabtree, Ekinsmyth, Mrs Ferrett, Pavey, Mrs Thompson and Uren is received and for the year 1^st September 2015 until 31^st August 2016 the fees are Illogan Park Rugby Club – £375, New Inn Titams – £320 and Illogan Football Club – £500.  That the Council claims back from Cornwall Council the fees they have received from the clubs from the date this Council took over the Park until the 31^st July 2015.

 On a vote being taken on the matter there were 12 votes FOR and 1 vote AGAINST.

 

It was proposed by Cllr Pavey, seconded by Cllr Ekinsmyth and

 FC16/02/13.2    RESOLVED           to recommend to the next meeting that the

recommendations received and approved by the Planning and Environmental Services Committee from the Illogan Park Improvements Working Group are confirmed as detailed below:

 That the short term plans for the Park are amended and that the timescales are reviewed for the long term aims.

• The current changing rooms are refurbished.
• That all 3 clubs would provide the Council with a list of improvements they would like made to the facilities.
• That tender documents were drawn up and the tender process was commenced with a view to the work being completed between April and August 2016 whilst the facilities were not in use by the Clubs.
• That a public consultation event was held on a Saturday in Penwartha Hall from 10am -4pm to discuss the future of the Park with the 3 options the architects presented during the tender process.
• That following the consultation event plans are finalised and a planning application submitted to Cornwall Council with a view to obtaining planning permission.
• That consideration is given to phasing the project over a number of years.
• That the goal mouths are fenced off and repaired at the end of the current season, the goal posts are removed and small posts erected for children to use to the right hand side of the rugby pitch.

 On a vote being taken the matter was approved unanimously.

 

It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

FC16/02/14.2    RESOLVED           to recommend to the next meeting that the Clerk

clarifies with Cornwall Council whether they should have been litter picking Illogan Park under their current contract and that the Clerk prepares tender documentation for waste management in Illogan Park to a schedule and that the Cornwall Council portfolio holder is invited to a meeting after the tenders have been received.

 On a vote being taken on the matter there were 12 votes FOR and 1 votes AGAINST.

 

 It was proposed by Cllr Ford, seconded by Cllr Pavey and

 FC16/02/15.2    RESOLVED           to recommend to the next meeting that the

Schedule of Further Significant Changes to the Cornwall Local Plan Strategic Policies Proposed Submission Document – 2010-2030 (March 2014) and Schedule of Focused Changes (September 2014) Consultation is received and noted.

 On a vote being taken on the matter there were 11 votes FOR and 1 votes AGAINST.

 

It was proposed by Cllr Mrs Thompson, seconded by Cllr Pavey and

FC16/02/16.2    RESOLVED           to recommend to the next meeting that the Local

Government Transparency Code 2015 and implications for the council in the 2016/17 fiscal year are considered and appropriate actions are implemented by the Finance and Resources Committee.

 On a vote being taken the matter was approved unanimously.

 

It was proposed by Cllr Ekinsmyth, seconded by Cllr Holmes and

FC16/02/18.2    RESOLVED           to recommend to the next meeting that the

Council has a policy of contributing towards the painting of white and yellow lines in the Parish in partnership with Carn Brea Parish Council as and when it is felt appropriate to do so by resolution of the Full Council.

 On a vote being taken on the matter there were 8 votes FOR and 5 votes AGAINST.  Members requested a recorded vote.  Cllrs Pavey, Ms Cadby, Ekinsmyth, Ford, Holmes, Miss Pollock, Mrs Thompson and Uren voted FOR the motion.  Cllrs Mrs Ferrett, Crabtree, Mrs Loxton, Mrs Roberts and Szoka voted AGAINST the motion.

 

It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

 FC16/02/19.2    RESOLVED           to recommend to the next meeting that the

Council does not lend or hire out the road closure signs for use during Trevithick Day.

 On a vote being taken the matter was approved unanimously.

 

 It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

 FC16/02/19.2    RESOLVED           that the CALC representatives appointed at the

Annual Council meeting attend the CALC AGM on Friday 11^th March 2016; Cllr Ekinsmyth confirmed he would be attending.

 On a vote being taken the matter was approved unanimously.

 

It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

 

FC16/02/20.2    RESOLVED           to recommend to the next meeting that the

Finance and Resources Committee consider and action pension arrangements and setting up a Direct Debit for the supply of electricity for the Council Office.

 On a vote being taken the matter was approved unanimously.

 

It was proposed by Cllr Mrs Roberts, seconded by Cllr Ford and

 

FC16/02/24.2    RESOLVED           that under the 1960 Public Bodies (Admissions to

Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed.

 On a vote being taken the matter was approved unanimously.

 

It was proposed by Cllr Ford, seconded by Cllr Pavey and

 

FC16/02/25.2    RESOLVED           to recommend to the next meeting to approve the

recommendation from the Planning and Environmental Services Committee that Greenstick Limited T/A: Greens Grounds and Tree are appointed for the Footpath and Open Spaces Maintenance at a cost of £4,140.00 and that they are given an initial 1 year contract with the option to extend the contract if all parties are willing to do so.
On a vote being taken on the matter there were 12 votes FOR and 0 votes AGAINST.  Cllr Uren did not vote.

 

It was proposed by Cllr Pavey, seconded by Cllr Mrs Ferrett and

 

FC16/02/26.2    RESOLVED           that the report and update from Cllr Loxton on

                                                            staffing is received and noted.

 On a vote being taken the matter was approved unanimously.

 

10. Date & time of next meeting:

 

Wednesday 16^th March, 7pm in Penwartha Hall.

  

Given under my hand this day Thursday 18^th February 2016

 

 

Sarah Willsher

Clerk to the Council