I hereby summon you to a meeting of Illogan Parish Council to be held on Wednesday 20^th January 2016 at 7.00 pm at the Penwartha Hall, Voguebeloth, Illogan

 

Members of the public are invited to attend.

 

AGENDA

 

1. Safety Procedures

 

2. Chairman’s Welcome and Apologies

 

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

 

4. To consider applications from members for dispensations

 

5. Public participation on items on the agenda (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

 

6. Chairman’s Announcements

 

7. To receive and approve the minutes of the Full Council Meeting held on the 20^th January 2016 and the Chairman to sign them

 

8. Matters arising from the minutes and a report on progress of actions, for information only

 

9. To note the minutes of the following committee meetings held since the last Full Council meeting:

•  Governance Review Committee 13^th January 2016
• Illogan Park Improvements Working Group 25^th January 2016
• Neighbourhood Development Plan Steering Group 27^th January 2016
• Planning and Environmental Services 3^rd February 2016
• Staffing Committee 8^th February 2016

 

10. To receive reports on the payments, receipts and bank reconciliation for the month of January 2016

 

11. To authorise payment of accounts for the month of February 2016 (up to date list to be tabled at the meeting)

 

12. To receive a letter from Cllrs Crabtree, Ekinsmyth, Mrs Ferrett, Pavey, Mrs Thompson and Uren, requesting that the Council reconsiders the fee structure for Illogan Park, agree a fee structure and any future actions

 

13. To confirm the recommendations received and approved by the Planning and Environmental Services Committee from the Illogan Park Improvements Working Group as a detailed below and agree any future actions

 

• That the short term plans for the Park are amended and that the timescales are reviewed for the long term aims.
• The current changing rooms are refurbished.
• That all 3 clubs would provide the Council with a list of improvements they would like made to the facilities.
• That tender documents were drawn up and the tender process was commenced with a view to the work being completed between April and August 2016 whilst the facilities were not in use by the Clubs.
• That a public consultation event was held on a Saturday in Penwartha Hall from 10am -4pm to discuss the future of the Park with the 3 options the architects presented during the tender process.
• That following the consultation event plans are finalised and a planning application submitted to Cornwall Council with a view to obtaining planning permission.
• That consideration is given to phasing the project over a number of years.
• That the goal mouths are fenced off and repaired at the end of the current season, the goal posts are removed and small posts erected for children to use to the right hand side of the rugby pitch.

 

14. To receive correspondence from Cornwall Council regarding a Devolution Proposals – Guidance and Information in Relation ot Waste Management Activities, agree a response, any future actions and any associated expenditure

 

15. To receive a letter from Mrs Besford requesting access to An Vownder for the 2 bedroom bungalow which has recently received planning permission, agree a response, any future actions and any associated expenditure

 

16. To receive the Schedule of Further Significant Changes to the Cornwall Local Plan Strategic Policies Proposed Submission Document – 2010-2030 (March 2014) and Schedule of Focused Changes (September 2014) Consultation, agree a response and any future actions

 

17. To receive a report from the Clerk on the Local Government Transparency Code 2015 and implications for the Council in the 2016/17 fiscal year, agree where to consider and any future actions

 

18. To consider alternative venues for the WI to hold their weekly market since being given notice at the Methodist Hall and agree any future actions

 

19. To receive a report from Cllr Ekinsmyth on white lines, agree any future actions and any associated expenditure (referred from the Planning and Environmental Services Committee meeting held on the 3^rd February 2016)

 

20. To consider any correspondence up to the date of the meeting and agree responses and actions(up to date list to be tabled at the meeting)

 

21. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

 

22. To receive reports from the following outside bodies:

•  Police
• Representatives to outside organisations
• Cornwall Councillors

 

23. To consider items to be discussed at future meetings; agree where to discuss and timescales

 

24. Date & time of next meeting:

 

Wednesday 16^th March 2016, 7pm in Penwartha Hall.

 

25. That under the 1960 Public Bodies (Admissions to Meetings) Act the Press and public are excluded due to the confidential nature of the business to be discussed.

 

26. To receive completed tenders for Footpath and Open Spaces Maintenance, receive recommendations from the Planning and Environmental Services Committee, agree any future actions, appoint a contractor, approve the term of the contract and any associated expenditure

 

27. To receive an update from Cllr Mrs Loxton, Chairman of the Staffing Committee, agree any future actions and any associated expenditure

 

 

Given under my hand this day Wednesday 10^th February 2016

 

 

Sarah Willsher

Clerk to the Council