Full Council Meeting

I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 19th April 2023 at 7.00 pm in Illogan Parish Council Community Office, Trevelyan Road, Illogan, TR16 4RG

Members of the press and public are invited to attend.

AGENDA

1. Safety Procedures

2. Chairman’s Welcome and Apologies

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

4. To consider applications from members for dispensations

5. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

6. Chairman’s Announcements

7. To receive and approve the minutes of the Full Council Meeting held on the 15th March 2023 and the Chairman to sign them

8. Matters arising from the minutes and a report on progress of actions, for information only

9. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

10. To receive reports on the payments, receipts and bank reconciliation for the month of March 2023 and agree any future actions

11. To authorise payment of accounts for the month of April 2023 and agree any future actions (up to date list to be tabled at the meeting)

12. To receive the following recommendations from the Parish Plan Review Committee, agree any future actions and any associated expenditure

i. That communication with residents is improved through the Councillors participating in events hosted by the Council and others.
ii. That the Council investigates a uniform for Councillors and Council Staff for use when completing Council business or attending events.
iii. That the Council’s online presence and social media platform usage is reviewed.
iv. That there is a full review of the content, production methods and frequency of production the Illogan Review.
v. That a map of the parish is created and displayed on a large external display board highlighting green spaces, footpath and public facilities, cycle ways etc.
vi. That the Council reaches out to local residents, groups and organisations and starts discussions rather than waiting for them to come to us, such as attending The Old School Centres coffee morning, contacting local clubs and asking if we can attend and participate and answer any queries attendees may have etc.
vii. That the Council hosts regular social events such as a coffee mornings, afternoon teas, councillor surgeries etc.
viii. That a Communication Committee is set up to focus on improving communication with local residents. To consider items such as are there sufficient noticeboards and are they in the right locations; connecting with local organisations, groups and schools; online presence and social media; how to publicise and promote the Council such as highlighting resolutions of interest on notice boards, social media etc.
ix. That the Council facilitates community wellbeing through connecting with local organisations (i.e. The Samaritans), signposting and advertising use of the community room for counselling sessions, support groups etc.

13. To note Cllr Williams’ resignation from the Planting Task and Finish Group, appoint a Cllr to fill the vacancy on the group and agree any future actions

14. To receive the Public Spaces Protection Order Consultation, agree whether to submit a response and any future actions

15. To receive correspondence from Cornwall Council regarding the Land Adj Chyvounder, consider whether to complete an Initial Proposal Form, and any future actions

16. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

17. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

18. To receive correspondence from the 8th March 2023 until the 11th April 2023, agree any appropriate responses and any future actions

19. To receive reports from the Cornwall Councillors)

20. To receive a 2-minute update from committee chairmen and note the minutes of the following committee meetings held since 7th March 2023

i. Planning and Environmental Services Committee – 15th March 2023
ii. Projects Committee – 22nd March 2023
iii. Governance Review Committee – 22nd March 2023
iv. Parish Plan Review Committee – 30th March 2023
v. Community Events Committee – 3rd April 2023
vi. Staffing Committee – 3rd April 2023

21. To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Cllrs who have attended training courses or conferences

22. To consider items to be discussed at future meetings; agree where to discuss and timescales

23. Date & time of next meeting:
Annual Parish Meeting, Wednesday 17th May 2023, 6.30pm followed by the Annual Council meeting at 7pm in Illogan Parish Council Community Office

24. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

25. To receive the maintenance contract for the air conditioning, agree any future actions and any associated expenditure

26. To ratify the Cornwall Monarchs using the facilities at Illogan Park and the match fees and agree any future actions

27. To receive information and a quote for a planting in the planters outside Illogan Parish Council Community Office, agree any future actions and any associated expenditure

28. To agree a budget and appropriate delegated powers for the Planting Task and Finish Group to design and deliver the regeneration of The Platt, agree any future actions and any associated expenditure

29. To receive quotes to edge the top paths in Illogan Park, appoint a contractor, agree any future actions and any associated expenditure

30. To receive tenders for the play area surfacing, appoint a contractor, agree any future actions and any associated expenditure

31. To receive tenders to gate the car parks by the changing facilities, appoint a contractor, agree any future actions and any associated expenditure

32. To receive information and quotes for automatic door openers for Illogan Parish Council Community Office, appoint a contractor, agree any future actions and any associated expenditure

33. To receive applications for the vacant position of Councillor and interview the candidates and consider any future actions

34. To re-admit members of the press and public

35. To co-opt up a Councillor to the Council and co-opted Councillor to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

Given under my hand this day Wednesday 12th April 2023.

Sarah Rimell
Clerk to the Council