I hereby summon you to the Annual Council meeting of Illogan Parish Council of Illogan Parish Council to be held on Wednesday 18^th May 2022 at 7.00 pm in The Old School Centre, Nance Lane, Illogan

Members of the press and public are invited to attend.

AGENDA

1. To elect a Chairman of the Council for the municipal year 2022/2023 and the elected Chairman to sign the Declaration of Acceptance of Office

2. To appoint a Vice Chairman for the municipal year 2022/2023

3. Safety Procedures

4. Chairman’s Welcome and Apologies

5. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

6. To consider applications from members for dispensations

7. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

8. To receive reports from the 2021/2022 Chairman and Vice Chairman

9. To receive and approve the minutes of the Full Council Meeting held on the 20^th April 2022 and the Chairman to sign them

10. Matters arising from the minutes and a report on progress of actions, for information only

11. To receive the Delegated Decisions Register since the last meeting, ratify all decisions made and agree any future actions

12. To receive reports on the payments, receipts and bank reconciliation for the month of April 2022 and agree any future actions

13. To authorise payment of accounts for the month of May 2022 and agree any future actions (up to date list to be tabled at the meeting)

14. To agree the response to the Street Naming Consultation and agree any future actions

15. To receive and approve the Draft Annual Report for 2021/2022 and agree any future actions

16. To receive a recommendation from the Governance Review Committee that due to GDPR, that only Council email addresses are used by Councillors for Council business, agree any future actions and any associated expenditure

17. To appoint standing committees and agree the number of members on each committee for the 2022/2023 municipal year

18. To set the Terms of Reference for all standing committees for the 2022/2023 municipal year and agree any future actions

19. To appoint members to standing committees for the 2022/2023 municipal year and agree any future actions

20. To elect the Chairman of the Finance and Resources Committee for the 2022/2023 municipal year

21. To confirm the bank mandate and appoint signatories for the 2022/2023 municipal year and agree any future actions

22. To consider the payment of any subscriptions falling to be paid annually

23. To review representation on or work with external bodies for the 2022/2023 municipal year and arrangements for reporting back and agree any future actions

24. To receive comments from members of the public on the siting of the Queen’s Platinum Jubilee commemorative bench on The Platt, agree the location for the bench and any future actions

25. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

26. To consider requesting that Cornwall Council reinstates the Tehidy Management Committee to include members from local councils and members of the public and agree any future actions

27. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

28. To receive the NALC Smaller Councils Policy Issues Consultation, agree a response and any future actions

29. To receive correspondence from the 13^th April 2022 until the 10^th May 2022, agree any appropriate responses and any future actions

30. To receive a 2-minute update from committee chairmen and note the minutes of the following committee meetings held since 12^th April 2022

• Staffing Committee – 13^th April 2022
• Finance and Resources Committee – 13^th April 2022
• Planning and Environmental Services Committee – 20^th April 2022 and 4^th May 2022
• Governance Review Committee – 27^th April 2022

31. To consider items to be discussed at future meetings; agree where to discuss and timescales

32. Date & time of next meeting:

Wednesday 15^th June 2022, 7pm in The Old School Centre, Nance Lane, Illogan

33. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

34. To receive quotes for a tablet for use by the Clerk, agree any future actions and any associated expenditure

35. To receive a quote for the remedial works highlighted in the Legionella Risk Assessment, agree any future actions and any associated expenditure

36. To confirm the surfacing material for the play area in Illogan Park, agree any future actions and any associated expenditure

37. To receive quotes for the purchase and erection of boundary signs for Bridge Hill and near Gwel an Mor, agree any future actions and any associated expenditure

Given under my hand this day Wednesday 11^th May 2022

Sarah Willsher

Clerk to the Council