Annual Council Meeting

I hereby summon you to the Annual Council Meeting of Illogan Parish Council to be held on Wednesday 14th May 2025 at 7.00pm at Illogan Parish Council Community Office, Trevelyan Road, Illogan, TR16 4RG

Members of the press and public are invited to attend.

AGENDA

1. To elect a Chairman of the Council for the municipal year 2025/2026 and the Chairman to sign the Declaration of Acceptance of Office

2. To appoint a Vice Chairman of the Council for the municipal year 2025/2026

3. Safety Procedures

4. Chairman’s Welcome

5. To receive and approve apologies for absence and agree any future actions

6. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

7. To consider applications from members for dispensations

8. Public participation

9. Chairman’s Announcements

10. To receive and approve the minutes of the Full Council Meeting held on the 16th April 2025 and the Chairman to sign them

11. Matters arising from the minutes and a report on progress of actions, for information only

12. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

13. To receive reports on the payments, receipts and bank reconciliation for the month of April 2025 and agree any future actions

14. To ratify the Barclaycard payments for the month of April 2025 and agree any future actions

15. To authorise payment of accounts for the month of May 2025 and agree any future actions (up to date list to be tabled at the meeting)

16. To receive correspondence regarding joint training with Carn Brea Parish Council, agree any future actions and any associated expenditure

17. To receive and approve the Financial Regulations and agree any future actions

18. To receive and approve the Standing Orders and agree any future actions

19. To receive and approve the Draft Annual Report for 2024/2025 and agree any future actions

20. To review and approve current Committees, consider appointment of any new Committees for the 2025/2026 municipal year and agree any future actions

21. To review and approve the Terms of Reference for all Committees, including the number of members on each Committee for the 2025/2026 municipal year and agree any future actions

22. To appoint members to Committees for the 2025/2026 municipal year and agree any future actions

23. To elect a Chairman of the Finances, Resources and Projects Committee for the 2025/2026 municipal year

24. To confirm the bank mandate and appoint signatories for the 2025/2026 municipal year and agree any future actions

25. To consider subscriptions falling to be paid annually and agree any future actions

26. To renew the approval for use of Variable Direct Debits for utility supplies and agree any future actions

27. To review representation on or work with external bodies for the 2025/2026 municipal year and arrangements for reporting back and agree any future actions

28. To consider requests from Cornwall Monarchs American Football Team and Carn Brea Dynamite Baseball Team to train and play matches, and from St Erme and Godolphin FC to play matches in Illogan Park and agree any future actions

29. To review and set the fees for using the changing facilities and pitches in Illogan Park for the 2025/2026 season and agree any future actions

30. To receive a report on the changing facilities in Illogan Park, agree any future actions and any associated expenditure

31. To receive a request for a pop up cake shop in Illogan Park, agree any future actions and any associated

32. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

33. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

34. To receive correspondence from the 17th April 2025 until the 7th May 2025, agree any appropriate responses and any future actions

35. To receive a 2-minute update from committee chairmen and note the minutes of the following committee meetings held since 9th April 2025:

i. Governance Review Committee – 9th April 2025
ii. Climate, Environment and Planning Committee – 16th, 29th and 29th April 2025
iii. Finance, Resources and Projects Committee – 23rd April 2025
iv. Community Events Committee – 29th April 2025

36. To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Cllrs who have attended training courses or conferences

37. To consider items to be discussed at future meetings; agree where to discuss and timescales

38. Date & time of next meeting:

Wednesday 19th June 2025, 7pm in Illogan Parish Council Community Office.

39. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

40. To receive quotes for electricity for the changing facilities, agree any future actions and any associated expenditure

Given under my hand this day Wednesday 7th May 2025

Sarah Rimell
Clerk to the Council