Finance and Resources Committee meeting

I hereby summon you to a meeting of the Finance and Resources Committee of Illogan Parish Council to be held on Wednesday 25^th July 2018, 7pm at The Council Office, Unit 2 Wheal Agar, Tolvaddon Energy Park, Tolvaddon

 Members of the public are invited to attend.

 Safety Procedures

AGENDA

1. To receive apologies for absence

2. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

3. To consider applications from members for dispensations

4. Public Participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council Standing Orders)

5. To appoint a Vice Chairman for the Finance and Resources Committee for the municipal year 2018/2019

6. To receive and approve the minutes of the meetings of the Finance and Resources Committee held on the 14^th March 2018 and the Chairman to sign them

7. Matters arising from the minutes and a report on progress of actions, for information only

8. To receive a report from Cllr Ford following the SLCC Conference, agree any future actions and any associated expenditure

9. To receive advice regarding the Chairman’s Allowance and taxation requirements, review the Chairman’s Allowance, agree any future actions and any associated expenditure

10. To receive the audit reports completed by Councillors and agree any future actions

11. To review the budgets and actual income and expenditure for the fiscal year 2017/18 and agree any future actions

12. To compare the 2017/18 forecast end of year figures with the actual end of year figures and agree any future actions

13. To review unspent budget allocation from the 2017/18 fiscal year and agree what fund to put into earmarked reserves and any future actions

14. To review the current Ear Marked Reserves (EMR) and agree any future actions

15. To review the Council’s bank accounts, to receive information on additional/alternative accounts, agree any future actions and any associated expenditure

16. To review the internal audit procedure and checklist and agree any future actions

17. To consider how to look into suitable premises for the potential to purchase as a Council Office, agree any future actions and any associated expenditure

18. To receive a request to include a link on the Council’s website to ‘Post Office Near Me’, agree any future actions and any associated expenditure

19. To receive a request to include a link on the Council’s website to ‘EATA – Recovery Services’, agree any future actions and any associated expenditure

21. To receive a request to include a link on the Council’s website to ‘Cody’s Page’, agree any future actions and any associated expenditure
22. To receive a quote from iCT4 for the Office 365 licences for the Council Office, agree any future actions and any associated expenditure
23. To receive a quote from iCT4 for the Managed Offsite Backup, agree any future actions and any associated expenditure

22. Date and time of next meeting

Wednesday 12^th September 2018, 7pm in the Council Office

Given under my hand this day Friday 20^th July 2018

Sarah Willsher

Clerk to the Council

Members of Committee: Cllrs Crabtree (Chairman), Ekinsmyth, Ford, Pavey, Mrs Roberts and Thompson