Full Council Meeting

I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 15th March 2023 at 7.00 pm in Illogan Parish Council Community Office, Trevelyan Road, Illogan

Members of the press and public are invited to attend.

AGENDA

1. Safety Procedures

2. Chairman’s Welcome and Apologies

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

4. To consider applications from members for dispensations

5. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

6. Chairman’s Announcements

7. To receive and approve the minutes of the Full Council Meeting held on the 15th February 2023 and the Chairman to sign them

8. Matters arising from the minutes and a report on progress of actions, for information only

9. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

10. To receive reports on the payments, receipts and bank reconciliation for the month of February 2023 and agree any future actions

11. To authorise payment of accounts for the month of March 2023 and agree any future actions (up to date list to be tabled at the meeting)

12. To consider Tolvaddon Fire Service using the Community Room for drills some evenings and agree any future actions

13. To consider access to the Council Office and Community Room, consider whether automatic door openers should be installed, and agree any future actions

14. To consider appointing members to fill vacancies on Committees and agree any future actions

15. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

16. To receive a report from the Clerk including Health and Safety, agree future actions and any associated expenditure

17. To receive correspondence from the 8th February 2023 until the 7th March 2023, agree any appropriate responses and any future actions

18. To receive reports from the Cornwall Councillors

19. To receive a 2-minute update from committee chairmen and note the minutes of the following committee meetings held since 9th February 2023

i. Planning and Environmental Services Committee – 15th February and 1st March 2023
ii. Governance Review Committee – 22nd February 2023
iii. Community Events Committee – 6th March 2023

20. To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Cllrs who have attended training courses or conferences

21. To consider items to be discussed at future meetings; agree where to discuss and timescales

22. Date & time of next meeting:
Wednesday 19th April 2023, 7pm in Illogan Parish Council Community Office

23. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

24. To receive and approve the draft tender document to secure the car park behind the changing rooms during evening hours, agree any future actions and any associated expenditure

25. To receive quotes for a Hearing Loop for the Community Room and agree any future actions

26. To receive quotes to replace the ships wheel and bolt caps on the pirate ship, agree any future actions and any associated expenditure

27. To receive tenders for the drains in the changing rooms appoint a contractor, agree any future actions and any associated expenditure

28. To receive a quote for a fire alarm and emergency lights for the changing rooms, agree any future actions and any associated expenditure

29. To receive the quote for Scribe Bookings, agree any future actions and any associated expenditure

30. To receive applications for the vacant positions of Councillor and interview the candidates and consider any future actions

31. To re-admit members of the press and public

32. To co-opt up a Councillor (s) to the Council and co-opted Councillor to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

Given under my hand this day Wednesday 8th February 2023.

Sarah Rimell, Clerk to the Council