I hereby summon you to a Full Council meeting of Illogan Parish Council to be held on Wednesday 23^rd June 2021 at 7.00 pm, in The Old School Centre, Nance Lane, Illogan

Members of the public are invited to attend.

AGENDA

1. Safety Procedures

2. Chairman’s Welcome and Apologies

3. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

4. To consider applications from members for dispensations

5. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

6. To receive applications for the vacant positions of Councillors for the Illogan and Tehidy Wards and interview the candidates and consider any future actions

7. To re-admit members of the press and public

8. To co-opt up to two Councillors to represent the Illogan Ward and co-opted Councillors to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

9. To co-opt a Councillor to represent the Tehidy Ward and the co-opted Councillor to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

10. Public participation (Maximum of 15 mins – Every speaker a limit of 3 mins under Council standing Orders)

11. Chairman’s Announcements

12. To receive and approve the minutes of the Annual Parish Meeting held on the 19^th June 2021

13. To receive and approve the minutes of the Annual Council Meeting held on the 19^th June 2021 and the Chairman to sign them

14. Matters arising from the minutes and a report on progress of actions, for information only

15. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

16. To receive reports on the payments, receipts and bank reconciliation for the month of May 2021 and agree any future actions

17. To authorise payment of accounts for the month of June 2021 and agree any future actions (up to date list to be tabled at the meeting)

18. To agree delegates to attend the following training:

• CALC Code of Conduct Training via Zoom on either the 21^st and 28^th July 2021, 7-9pm – £20 +VAT per delegate;
• CALC Steve Parkinson Finance for Councillors Training Course via Zoom on either the 15^th, 21^st or 22^nd July at 10am – £30 +VAT per delegate;
• Chairmanship Training via Zoom on either the 11^th or 25^th August 2021, 6.30-8.30pm – £20+VAT each;
• Benchmarking Support Training Session via Zoom on the 6^th July 2021, 10am – 12 midday – £20 +VAT each

19. To receive and approve the amended Financial Regulations and agree any future actions

20. To receive preliminary drawings from GPJ Consulting for the Parish Office, agree any response and any future actions

21. To receive the Independent Internal Auditors Report for the financial year ending 31^st March 2021 and agree future actions

22. To complete the Annual Governance Statement for the financial year ending 31st March 2021 and approve the Clerk/RFO and Chairman to sign them

23. To receive and approve the end of year accounting statements, explanation of variances and bank reconciliations for the Annual Return for the financial year ending 31st March 2021 and approve the Chairman to sign them

24. To appoint standing committees for the 2021/2022 municipal year (except for Finance and Resources; Planning and Environmental Services; and Staffing) and agree any future actions

25. To agree the Terms of Reference for each committee for the 2021/2022 municipal year and agree any future actions

26. To agree the number of members on each committee for the 2021/2022 municipal year and agree any future actions

27. To appoint members to standing committees for the 2021/2022 municipal year and agree any future actions

28. To appoint representatives to external bodies except the CPIR Community Network Panel and agree any future actions

29. To receive correspondence from Cornwall Council re the street naming application for Land off Trevelyan Road and agree a response

30. To receive a request from Cllr Holmes to erect a name plate on Harmony Terrace, Bassett Road, Paynters Lane End and agree any future actions

31. To receive a request from Cllr Holmes to install two Parish boundary signs on the border with Portreath Parish Council at Bridge Hill and Cott Road and agree any future actions

32. To consider management, maintenance and future developments in Illogan Park and other parish facilities, agree any appropriate actions and any associated expenditure

33. To receive correspondence from the 12^th May 2021 until the 15^th June 2021, agree any appropriate responses and any future actions

34. To receive reports from the Cornwall Councillors

35. To consider items to be discussed at future meetings; agree where to discuss and timescales

36. Date & time of next meeting:

Wednesday 21^st July 2021, 7pm in The Old School Centre, Nance Lane, Illogan

37. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

38. To receive quotes for the removal and replacement of kitchen tiles, wall and floor treatments in the referees changing room, fencing to right of changing rooms and low energy lighting in the changing facilities at Illogan Park, agree any future actions and any associated expenditure

39. To receive quotes for Parish Council logos to go on the bus shelters, agree any future actions and any associated expenditure

40. To consider and agree the fees for using the changing facilities at Illogan Park for the 2021/2022 season and agree any future actions

41. To receive and approve quotes to move the Office from Tolvaddon Business Park, appoint a contractor(s), agree any future actions and any associated expenditure

42. To receive the Annual Play Inspection Report and quotes for the remedial works, agree any future actions and any associated expenditure

Given under my hand this day Wednesday 16^th June 2021.

Sarah Willsher

Clerk to the Council